GENERAL DATA PROTECTION REGULATION (GDPR) 

Privacy Statement 

Who we are 

This is the Privacy statement of Mhairi Black MP.

This office discharges the duties and functions of an elected Member of the UK Parliament.  The office provides advocacy for the constituents of the Paisley and Renfrewshire South Westminster constituency.

How we use your information

In general terms, we collect and use personal information to fulfil the following functions and associated activities as the Member of Parliament for Paisley and Renfrewshire South.

In order to assist you with a case, we require to collect and use your personal data for correspondence and making enquires on your behalf.  We are committed to ensuring that the information we collect and use is appropriate for the purpose and does not constitute an invasion of your privacy.

 In terms of being contacted for marketing and campaigning purposes we would contact you for additional consent.

We may pass your personal data on to third-party service providers in the course of dealing with your case, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on.  Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf.

We will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary.

Personal information

Only data relevant to individual cases/enquires will be collected and only processed for purposes which are compatible with the case for which it was obtained.

This may include name; address; contact telephone number; email address; date of birth; National Insurance number; Home Office number; Passport number.

Some types of personal data are classified under the Regulation as ‘special categories’. This information will only be collected if relevant to your case.  This includes race; ethnic origin, political opinions; religious beliefs; philosophical beliefs; trade union membership; genetic data, biometric data; health data; sexual orientation.

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions.  Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

How will my information be stored? 

Paperwork relevant to your case will be scanned and stored in our casework system (Caseworker.mp). No paper files or original copies of documents will be retained by Mhairi Black MP’s office.

Retention Period

When your case is closed, and it is clear that there is no further need for your information to be kept by us it will be deleted from all of our systems. 

If you contact Mhairi Black MP or her office for information or to support a policy position your details will only be held long enough to respond to you and will only be used to provide that response. When it is clear that the correspondence has ended your details will be deleted.

 Your rights as a data subject 

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

  • Right to be forgotten – if you ask us to stop using your information we will do so unless there are compelling or legal reasons that we cannot stop.

  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.

  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.

  • Right to object – you have the right to object to certain types of processing such as direct marketing.

  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.

  • Right to judicial review: in the event that my office refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain.

Consent 

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified.

Consent is required for Mhairi Black MP’s office to process both types of personal data, but it must be explicitly given.

Complaints

If you wish to make a complaint about how your personal data is being processed by the office of Mhairi Black MP or third parties, you have the right to lodge a complaint directly with Mhairi Black MP and/or the supervisory authority.

Mhairi Black MP
9 Wellmeadow Street
Paisley
PA1 2EF
Telephone: 0141 571 4370
Email: mhairi.black.mp@parliament.uk 

Information Commissioner’s Office

Wycliffe House
Water Lane
Wilmslow
SK9 5AF
Telephone: 01625 545 745
Email: https://ico.org.uk/global/contact-us/email/
Website: https://ico.org.uk/

This privacy statement was last updated on 06/07/2019.